QLDC Events Fund 2025-2026

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This is a preview of the Events Fund application form. When you’re ready to apply, click Fill Out Now to begin.
 

Introduction and Eligibility

* indicates a required field.

Welcome to the application form for the Queenstown Lakes District Council (QLDC) Events Fund 2025-2026. Please familiarise yourself with the Events Fund guidelines before beginning your application.

If you have any questions, please email events@qldc.govt.nz 

Here is a list of attachments you must include with this application. There will be a point in the form showing you when to attach these documents to the application. Please label all documents clearly with your organisation name.

  • A full budget for your event clearly showing all income and expenditure
  • Event Waste Minimisation and Management Plan
  • Event Green House Gas (GHG) Emissions Reduction Plan 
  • Health & Safety Plan
  • Quotes for items to be funded by the QLDC (local suppliers only)

Other optional attachments you may like to submit to support your application:

  • Event strategic plan / business plan
  • Marketing plan / communications plan
  • Letters of support from key stakeholders, suppliers and sponsors
  • Relevant event reports (e.g. attendee surveys, economic impact)
  • Evidence of previous event successes (e.g. photos, event attendee survey, audited financial accounts, testimonials from volunteers)

Events Fund eligibility

Your event needs to be held between 1 July 2025 and 30 June 2026.

Please note, if your event is planned for July or August 2026 please contact the Events Office as your application may still be considered.

Will your event be held between 1 July 2025 and 30 June 2026? * Required
Response required.

To be eligible for funding, the event must be held within the Queenstown Lakes District Council boundaries. You can view the boundaries here.

Will your event be held in the Queenstown Lakes District? * Required
Response required.

Ineligible events

The following events are not eligible for QLDC funding:

  • Convention, conference, seminar or tradeshow
  • Private function, lunch or dinner
  • Marketing or incentive programme
I confirm this application is for an eligible event.  * Required
Response required.

Confirmation of eligibility

I confirm that the applicant ...

  • has read and understands the funding guidelines;
  • is able to demonstrate alignment between their organisational purpose or project and the aims of this programme;
  • is located in (and/or supplies services to) the Queenstown Lakes District;
  • is able to demonstrate financial viability; 
  • does not owe any reports or money to QLDC as a result of previous funding or grants;
  • and has the appropriate type and level of insurance for the activities that are the subject of this grant. 
Please select below: * Required
You must confirm that all statements above are true and correct.